Hiring the wrong employees can be expensive, time-consuming, and damaging to your work environment. Hiring the right employees, on the other hand, can have a positive impact on your work environment and can take your business to the next level.
Hiring managers have a challenging road ahead. If they want to have a successful employee hiring process, they need to understand their responsibilities, learn how to collaborate with their team, and optimize the overall time to make a great hire.
Here are some hiring tips for managers on how to be as efficient as possible and accomplish challenging goals.
Tip # 1- Start the hiring process with a clear picture
The employee hiring process starts with having a clear picture of what you’re after. Every hiring manager needs to know what kind of candidate would be perfect for the company and successful in this role. If you have a clear picture in your head, it would take around 30-45 days to make a hire. If you already have a solid pipeline of candidates, then it’s possible to make a hire in a shorter time frame.
However, if you start the hiring process without having a defined goal of what you’re after, then you’re looking at a couple of months of trying to make a hire. For some hard-to-fill roles, this can take even longer.
Every hiring manager needs to have a clear picture of the skills and experience they’re looking for in a candidate. It’s also important to collaborate with your recruiter in order to achieve a smooth and successful employee hiring process. Go back and change the specs of the role if needed, or restart the entire process if none of the candidates is a good fit for the role.
Tip # 2: Write a catchy job posting that will appeal to candidates
Regardless of the niche of your company, there’s always a major competition to deal with. For this reason, you need to get creative with your job postings and jump-start applications.
If you want to boost your employee hiring process, a catchy job posting can do wonders for your business. A creative job posting should list things that attract amazing candidates, instead of just listing requirements and qualifications.
According to a Hewlett Packard internal report, 41% of women and 46% of men said that their top reason for not applying to a job offer is because they didn’t meet the qualifications. People didn’t think that their creativity, expertise, and enthusiasm could overcome not having the right skills outlined in the job qualifications. They had a mistaken perception about the hiring process.
However, you don’t want people who aren’t qualified to apply to your job ad. List out only those qualifications that a candidate would truly need to get the role. If you don’t know how to optimize your job posting, ask a recruiter to help you.
Tip #3: Set up a recruiting planning meeting
With a clear picture in mind and a catchy job posting in hand, the next step to a successful employee hiring process is setting up a recruiting planning meeting. The meeting needs to include all the key employees who are hiring new employees.
The hiring manager has the most important role and that is to work out the recruiting strategy and present it to the team. You, as the hiring manager, need to share details about what you’re looking for in a candidate. This might include:
- Ranking the most important qualities, experiences, and education that a candidate needs to possess.
- Determining where to advertise the position.
- Determining who will interview the potential employees.
- Deciding upon the candidate screening questions.
- Assigning interview topics and questions to the employees who will conduct the interviews.
- Deciding if testing will help you select the best candidate for the job.
This recruiting planning meeting and the decisions that will result from it will improve your employee hiring process. You’ll ensure a smooth and successful hiring process that will help you hire the best candidates for your company.
Tip # 4: Do your own sourcing
Maybe your team already has a recruiter and sources, but there’s no harm in helping them. If you pitch in and source candidates yourself, you’ll save them valuable time and save overall hiring time.
What can a hiring manager do to help? You can try cold calling, looking for candidates on social media, or inviting potential candidates to coffee to chat about the role. Strategize with the recruiter on how you can partner in these outreaches. For example, the recruiter can do the first outreach and you can then follow-up with a direct email.
Tip # 5: Fill out that pre-brief template
Many companies have found pre-brief templates to be game-changing. They’re a great way to make sure your team is primed to make the most comprehensive and efficient employee hiring process.
These pre-brief templates can easily be filled, and come in handy when you don’t have the time for a pre-brief meeting. It can make life easy on the members of your team and help you fill all open roles at your company.
The pre-brief templates should include:
- A description of the role.
- A list of signals to assess.
- Example of ways to assess each signal.
- Guidelines for interviewers.
Filling out the template might take you 2–3 hours the first time you use it for a new role. The good thing is that it’ll take you 5 – 10 minutes to update the pre-brief template for your next onsite round. Try to update this template as you conduct interviews to determine what worked, what didn’t, and what would be more helpful.
Here’s an example of a pre-brief template!
Tip # 6: Incorporate these hiring process steps into your recruitment strategy
The employee hiring process is more complicated than just reviewing resumes and conducting interviews. From poorly-written job descriptions to lack of communication, there are many mistakes that might deter candidates.
Fortunately, there are a few hiring process steps every hiring manager can take to ease the process and encourage the best applicants. These tips would help the organization in recruiting the most suitable candidates for the vacant post.
So, before your recruiting process begins, make sure you’re following these listed tips!
